Builds and maintains excellent internal and external relationships; stays on top of relevant real estate program information. This includes interface with internal partners and executives.
Follow-up with regional or office leadership as requested by Director of Real Estate on upcoming matters/deadlines
Extensive calendar and time management; ensures that Director of Real Estate is on time and prepared for meetings; consistently reviews calendar for changes, continually monitors and handles conflicts; schedules meetings or calls regularly
Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner
Prepares both routine and confidential correspondence, reports, presentations and other complex documents; convert files from Excel to PDF and upload documents to SharePoint
Creates presentations for meetings with leadership teams and Co-CEOs; edit PowerPoint and InDesign files
Attends meetings, as appropriate, to stay informed and abreast of current corporate real estate projects; takes meeting minutes on calls and email to Director or Real Estate
Supports the leader on specific project needs for real estate initiatives, including preparing presentations, meeting notes and follow up, and gather relevant data from firm databases or key individuals.
Guide regional or office leaders on how to complete a Go to Strategy deck, which may include: where to find financial data for the document, what fields to edit vs leave alone
Compile data on broker fees/agreements in an Excel document
Update real estate location tracker
Coordinates detailed travel reservations and compiles and submits accurate expense reports
Addresses miscellaneous tasks as requested by leadership